Employee Work Status
Employee Work Status — Simple guide for claimed shop owners
Monitor what your staff are working on each day, see task updates, and send/print daily work reports — all without technical jargon.
Purpose
Give managers a quick, trustworthy view of what each employee is doing during the day (tasks, progress, notes) so you can run short stand-ups, catch blockers, and keep service smooth.
What this feature shows (at a glance)
Per-employee work updates — tasks entered by employees for the day (task name, short description).
Daily timeline — when each update was submitted (time stamp).
Attendance link — see whether the employee marked attendance for that day (present/absent/leave/half-day).
Summary tiles — counts of employees who submitted work status today vs yesterday, and present/absent breakdown.
Grouped view — number of employees who posted work statuses per day (nice for trend spotting).
Month-wise view — morning/evening check-in matrix per employee for the month.
Analytics — punctuality and attendance rates across the selected period.
Report/PDF & Email — generate a meeting minutes PDF and email it to stakeholders, with logs of sent emails.
Why you’ll use it (business benefits)
Keep short daily stand-ups focused — know who’s working on what before the meeting.
Spot issues early — tasks not updated or missing status signals need for follow-up.
Save time — generate and share a single PDF summary (minutes) instead of manual notes.
Audit trail — emailed reports are logged so you can show what was shared and when.
Key features (what you can do)
View all work statuses for a given date (today and previous day included).
Filter by employee and date range; sort by date or newest updates.
Show per-employee task lists and timestamps.
Download a Minutes of Meeting PDF for the date (pre-formatted).
Email that PDF with custom message, CC/BCC, meeting leader, time and venue. Sent emails are stored in Email Logs.
Delete incorrect work status posts (audit logged).
See month-wise attendance (morning/evening) and grouped daily counts.
Run analytics across a date range: attendance rates, punctuality score and charts.
How it works — non-technical
Employees post a short work status (task name + optional descriptions). The system stores this with a timestamp and employee details.
Managers open the Work Status screen for a chosen date and see everyone’s updates grouped by employee. Attendance records are pulled alongside so you can correlate presence with work.
If you need to share the status, generate a PDF and email it to your team — the system keeps a log of sent emails.
How to use — step-by-step (for managers/owners)
Go to Store Operations → Employee Work Status.
Pick a Date (defaults to today). You’ll see statuses for today and the previous day.
Read the summary tiles to see how many employees posted updates and who didn’t.
Click an employee row to expand and read their task list and timestamps.
If an update is incorrect, click Delete for that work status (only owners/managers).
To create a formal record: click Download PDF or Send Report.
For Send Report you can add recipients (To / CC / BCC), meeting leader, meeting date/time and a message. The system validates emails and sends the PDF; an email log is recorded.
Use Month-wise to view morning/evening check-ins across the month per employee.
For trend insights, open Analytics to check attendance rates and punctuality scores for the selected period.
What to check first (quick manager checklist)
Morning (before opening): who hasn’t posted a work status? Reassign or check-in.
Mid-day: read tasks flagged as blocked or needing supplies. Fix or reassign immediately.
End of day: generate PDF minutes and email to stakeholders if required.
Weekly: review grouped counts and analytics to adjust staffing or training.
How to interpret results (practical tips)
No work status from several people: could be a process/usability problem — remind staff to update or simplify the post format.
Many short/unclear tasks: encourage better task descriptions — include expected outcome.
High “not marked” attendance but many work statuses: check for duplicate/non-standard entries — reconcile with attendance.
Declining daily counts over time: risk of disengagement — follow up with the team.
Email & PDF reports (what you can do)
Send Report: add emails (To, CC, BCC), meeting leader/date/time, venue and a message — the system validates addresses and emails a PDF summary.
Download PDF: produce a ready-to-print Minutes of Meeting PDF for the chosen date.
Email Logs: view who the report was sent to, subject, message and whether it succeeded or failed.
Month-wise & Analytics (what they help with)
Month-wise shows morning and evening check-in times per employee across a month — useful for payroll and spotting recurring lateness.
Analytics gives summary metrics (attendance rate, punctuality score), and chart-ready data so you can spot trends and make staffing decisions.
Troubleshooting & FAQs (common issues)
Q: “I can’t see any work statuses for today.” A: Confirm the date selected. Check if employees used the app to post — if not, remind them to update or check for connectivity issues.
Q: “Emails to many recipients failed.” A: Check the Email Logs page for error details. Ensure addresses are valid and mail service is configured.
Q: “Tasks show as broken JSON or unreadable.” A: The system accepts both plain text and JSON structures. If a task looks broken, contact support with the record ID so we can inspect it.
Q: “I accidentally deleted a work status.” A: Deletions are logged. If you need a restore, contact support with the work status ID (we may be able to recover from backups depending on retention).
Privacy & access (important)
Only owners, managers, and authorized HR persons should access work status and email logs.
Work statuses may contain sensitive operational notes — treat them as internal.
Avoid sharing minutes or screenshots over public channels unless redacted.
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